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Equality North East

Developing Your Policy - The Planning Group

The Planning Group

An equal opportunities policy for your organisation has long term implications and its development and implementation will have a significant bearing on its success or failure.

It is important therefore, that the Policy is well conceived, that the consultation is clear and that its introduction is understood by all sections of the organisation.

The most effective way forward in achieving change or updating policies, is through a representative Planning Group with clear terms of reference, such as,

- to develop the organisations' equal opportunities policy on both service delivery and employment.
- to consider arrangements for the implementation of the Policy.
- to set up monitoring and evaluation systems.

Membership of the Group will be crucial. A small effective Group is required, but at the same time it needs to reflect and understand the working practices of the various sections and services of the organisation. Each of the members should be in a position to undertake particular contributions to the working of the Group, which will be required to:

- decide which of the organisation's activities should be covered by a Policy Statement and by Codes of Practice or Guidelines.
- decide whether a Code of Practice or Guideline would be most appropriate for each of the activities.
- decide who should be responsible for drafting the Policy Statement, Codes of Practice and Guidelines and how this should be undertaken.
- draft the Policy Statement, Codes and Guidelines.
- circulate drafts for consultation to relevant groups and individuals.
- circulate revised documents, with a paper summarising responses received and revisions made and why, to provide for consultation prior to completion.
- prepare final drafts for adoption by the organisation.

June 8, 2007

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